Privacy Policy

PRIVACY POLICY V1.0 - 27-07-21

This privacy policy is operated by Worcestershire Virtue Empire “The Club” (a club for training and playing Dodgeball) This privacy notice outlines how your data is used by Worcestershire Virtue Empire.

If you sign up to our club and attend one of our events, we may also share your data with British Dodgeball who may contact you regarding events and Tournaments you attend that you may partake in whilst playing for The Club.

We take your privacy very seriously and we ask that you read this privacy policy carefully as it contains important information on:

The personal information we collect about you;

What we do with your information, and

Who your information might be shared with.

Who we are

Worcestershire Virtue Empire (‘we’ or ‘us’) are a ‘data controller’ for the purposes of the relevant data protection legislation including the Data Protection Act 2018, the General Data Protection Regulations and any subsequent legislation as appropriate (i.e. we are responsible for, and control the processing of, your personal information).

 

What information we collect?

Personal information provided by you

We collect the following personal information about you when you register with us, express an interest in or purchase products or services from us in person, over the telephone or online.

The information we collect may include

Basic personal details such as your name, address, e-mail address, telephone number, date of birth or age, gender;

Additional information regarding your membership with The Club, events you attend along with payments information relating to purchases made with The Club

Sensitive personal information may be collected. This may include details of any medical conditions. We will always be clear to explain when and why we need this information and the purposes for which we will use it and will obtain your explicit consent to use sensitive personal information.

Personal information about other individuals

If you give us information on behalf of someone else, you confirm that the other person has appointed you to act on his/her behalf and has agreed that you can:

Give consent on his/her behalf to the processing of his/her personal data;

Receive on his/her behalf any data protection notices; and

Sensitive personal information

We may ask you to provide sensitive personal information, for example to ensure that our team at events know of any needs a member may have in case of a need for medical attention at an event. If we request such information, we will explain why we are requesting it and how we intend to use it.

Sensitive personal information includes information relating to:

Your physical or mental health or condition; and

We will only collect your sensitive personal information with your explicit consent.

 

Use of cookies

A cookie is a small text file which is placed onto your computer (or other electronic device) to identify you when you use our website. We use cookies and other similar tracking technologies such as web beacons, action tags, Local Shared Objects (‘Flash cookies’), single-pixel gifs on our website.

For example, we may monitor how many times you visit the website, which pages you go to, traffic data, location data and the originating domain name of a user’s internet service provider. This information helps us to build a profile of our users. Some of this data will be aggregated or statistical, which means that we will not be able to identify you individually.

You can set your browser not to accept cookies and the websites below tell you how to remove cookies from your browser. However, some of our website features may not function as a result.

For further information on our use of cookies, including a detailed list of your information which we and others may collect through cookies please see our Website cookie policy.

For further information on cookies generally visit www.aboutcookies.org or wwww.allaboutcookies.org.

 

How will we use the information about you?

We collect information about you so that we can:

Identify you and manage any accounts you hold with us;

process your order;

maintaining a record of events attended, conduct research, statistical analysis and behavioural analysis;

if you agree, let you know about other products or services that may be of interest to you — see ‘Marketing’ section below;

providing you with payment options,

monitor your use of our Websites and any response to advertising campaigns;

 

Marketing

We would like to send you information by post, email, telephone, text message (SMS) or automated call about our sales, service and news (which may contain information about our products and services, events, competitions and special offers) which we feel may be of relevant interest to you.

We will ask whether you would like us to send you marketing messages when you first engage with us either in person, over the telephone or online. You have the right to withdraw or revise your marketing permissions at any time. See ‘What rights do you have?’ below for further information.

 

Who your information might be shared with

We may disclose your personal data to British Dodgeball for event booking and attendance purposes.

 

Keeping your data secure

We will use technical and organisational measures to safeguard your personal data, for example:

access to your account is controlled by a password and user name that are unique to you;

we store your personal data on secure servers.

While we will use all reasonable efforts to safeguard your personal data, you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data that is transferred from you or to you via the internet. If you have any particular concerns about your information, please contact us (see ‘How can you contact us?’ below).

Our website may include links to third party websites, plug-ins and applications, as we use and post events photography on social media platforms. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy notices and statements. When you leave our website, we recommend that you read the privacy notice of other websites you visit.

 

What can I do to keep my information safe?

If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.

 

Transfers of your information out of the EEA

We will not share your information with organisations or individuals outside of the European Economic Area.

 

 

What rights do you have?

  • Right to request a copy of your information
  • You can request a copy of your information which we hold (this is known as a subject access request). If you would like a copy of some or all of it, please:
  • email, call or write to us (see ‘How can you contact us?’ below);
  • let us have proof of your identity and address (a copy of your driving licence or passport and a recent utility or credit card bill), and
  • let us know the information you want a copy of, including any account or reference numbers, if you have them.
  • Right to correct any mistakes in your information
  • You can require us to correct any mistakes in your information which we hold free of charge. If you would like to do this, please:
  • email, call or write to us (see ‘How can you contact us?’ below);
  • let us have enough information to identify you (e.g. account number, user name, registration details), and
  • let us know the information that is incorrect and what it should be replaced with.
  • Right to ask us to stop contacting you with direct marketing

You can ask us to stop contacting you for direct marketing purposes. If you would like to do this, please:

email, call or write to us (see ‘How can you contact us?’ below). You can also click on the ‘manage your preferences’ button at the bottom of each of our marketing emails.

let us have proof of your identity and address (a copy of your driving licence or passport and a recent utility or credit card bill), and

let us know what method of contact you are not happy with if you are unhappy with certain ways of contacting you only (for example, you may be happy for us to contact you by email but not by telephone).

 

How to contact us

Please contact our Data Manager if you have any questions about this privacy policy or the information we hold about you.

If you wish to contact us, please send an email to virtuedodgeball@outlook.com or write to us at Worcestershire Virtue Empire, 11 Holly Bush Lane, Stourbridge, West Midlands, DY8 4HH or call us on 07935747401 or 07368433521.

Changes to the privacy policy

We may change this privacy policy from time to time. You should check this policy occasionally to ensure you are aware of the most recent version that will apply each time you access this website.

Do you need extra help?

If you would like this policy in large print please contact us (see ‘How can you contact us?’ above).